West Cove “A” 

“F Y I”

For Your Information

DIRECTORS

Members of the Board: Tom McGough, Jim Tolpa, and Carol McEntee.  Please note that all requests for changes and/or alterations must be submitted in writing to your Board of Directors.  To do so, simply mail your request to: West Cove “A” BOD, P.O. Box 297, Grantham NH 03753.

INSURANCE

Please remember that your Association’s Insurance Policy has a $5,000 deductible. In accordance with your By-Laws, owners are responsible for the first $5,000 if the damage is the result of an insurable cause.  We recommend you discuss this with your own insurance agent to confirm you have the proper coverage on your HO6 Policy (Homeowner).

TRASH REMOVAL

SUMMER-(July 4th to Labor day)

Pick-ups are Mondays and Fridays, please be sure trash is properly bagged and stored in the designated area to avoid animals strewing it about.  Although recycling is appreciated, it is not mandatory at this time.  If you would like to recycle, please place the items in a clear "see through" bag in order for the worker to confirm the contents.  Although this is mixed with other bags at the time of pick up we are told the company places the bag(s) in the appropriate bin at the transfer station.

WINTER – Mondays only.

If you would like a dump sticker for your vehicle, you can pick one up at the Town Office.  Give them your name, Association name, and vehicle registration and they will issue you a sticker at no charge.  Your Association pays for this in advance.

VACATIONS – Monday and Friday Pick-ups are scheduled during the week of Christmas, New Years and February vacation.

CANOE STORAGE

There are storage racks available for your use--please contact the Eastman Community Association (863-4240) for rates and availability. Please remember to launch your water craft from the designated areas only.

GROUNDS MAINTENANCE

All grounds maintenance is taken care of by the Association, including snow removal.  Per contract, walks are scheduled to be shoveled, between 7:00 a.m. and 5:00 p.m.  (Workers may arrive earlier and stay later depending on storm size.) 

We recommend you keep a shovel in your storage shed for use if necessary after hours.  Snow melting from the eaves can cause early morning ice spots; therefore, we provide a container of ice melt (placed in your storage shed) to be used at your convenience. Please feel free to stop by our office to replenish your supply.  The plowing and sanding of roads/parking is done as needed after at least two inches of snow has fallen.  Occupied units are done before unoccupied units, so it is helpful if you notify our office of any long-term tenants.

TENANTS

Keeping tenants apprised of the rules, regulations, service schedules, etc. is the owner’s responsibility.  Please keep your tenant and/or rental agent updated on any issues pertinent to their stay in your unit.

CHIMNEYS

At the expense of the Association, the chimneys are inspected two (2) times a year.  Cleanings, if necessary, are done at the time of inspection and the owner is billed accordingly.  To help preserve the structural integrity of your chimney and to safeguard against fires, please adhere to the simple basics outlined in the enclosed “Wood Burner’s Alert”.  Please remember, advance notice is not given for chimney inspections.

FIREWOOD

Firewood must be stacked a minimum of 2 to 3 feet from the unit, including, decks, walkways and their supports.  Please ask the provider of your firewood to take caution not to damage any shrubs/trees in the delivery process.  Owners are responsible for cleaning up any debris left as a result of the delivery.  Firewood should be covered with a brown, tan or clear colored tarp to help insure the wood stays dry for burning.

PARKING

The Eastman Community Association issues the required parking sticker.  Their office is located on Draper Road, at the back entrance to Eastman.

BILLING

Quarterly bills are sent out two weeks prior to the first payment’s due date.  Payments may be made on either a quarterly or monthly basis, with payment being due on the first day of the month.  Quarterly payments must be made in the first month of the quarter to avoid late charges.

PO Box 297, Grantham NH  03753

Phone 603-863-1405

Fax 603-863-3740

E-mail: belleterreus@comcast.net